Oakland Camp Procedures
Important Forms and Information
The Carnegie Institute Programs Permission Form is required for all campers. Please complete this form as soon as possible. It is included in the registration email you receive after purchasing a summer camp.
- Campers must be the appropriate age on the date the selected camp begins
- Children who turn 4 after August 3, 2020, are too young for camps
- Post-camp care is not available for children under the age of 6.
Camp provides a wonderful opportunity to create new friendships, explore lots of hands-on activities, and build a safe and positive community of peers. All campers are expected to follow basic rules of behavior, including respecting themselves, others, museum property, and camp materials. Each camp will review the rules with all campers at the start of the week. We will not tolerate disrespectful behavior, foul language, or violence of any sort. These behaviors include, but are not limited to, hitting, kicking, biting, inappropriate touching or language, sexual harassment, and/or possessing weapons or illegal substances. We reserve the right to ask campers to leave the program without a refund.
Campers participate in indoor and outdoor activities. They should wear clothes that can get dirty and dress in layers for comfort in cool air conditioning or hot summer weather.
Closed shoes such as sneakers are required. For safety, campers are not allowed to wear flip flops, sandals, open- back shoes, or Crocs. Children without proper footwear will not participate in recess or in outdoor (and some indoor) activities. If a child arrives at camp with unsafe footwear, an adult must provide appropriate footwear before the camper will be permitted to participate fully in camp activities.
All children attending full-day camps and Hi-Fives! must bring a packed lunch and drink each day. Refrigeration and microwaves are not available. Campers are not permitted to use vending machines or make purchases at the café. Campers are encouraged to bring their own refillable water bottles marked with their names. Food and drink are not permitted in the galleries. Campers are not permitted to share food with other campers due to dietary/medical restrictions. You will be notified if camp activities involve food.
- Half-day camps include a light snack provided by the museum.
- Hi Fives! include morning and afternoon snacks provided by the museum.
- Full-day camps for campers ages 6+ do not provide or permit snacks.
- Children enrolled in post-camp may bring snacks and drinks; light snacks will also be provided.
List your child’s food allergies on the Carnegie Institute Programs Permission Form provided in the confirmation packet. Our standard accommodation upon request is to provide allergen-free seating where tabletops are cleaned prior to each lunch seating. Campers are grouped so as not to isolate any children. If your camper has severe allergies that require further precautions, contact Program Registration to discuss your child’s needs and available support.
Staff may not dispense medications. If medication must be taken during camp, arrangements must be made for an adult to come and dispense medication. If an adult is unable to come and dispense medication, you must complete a Consent for Self-Administration of Medication form allowing your camper to carry and administer their own medication. Contact Program Registration at least one week in advance of camp.
Carnegie Museums of Pittsburgh staff and volunteers are not professional medical personnel. However, basic epinephrine auto injector administration training is offered for staff. Children who must carry epinephrine are permitted to bring and use an epinephrine auto injector on themselves in the event of an emergency. If a child cannot administer the medication to him- or herself, appropriately trained Carnegie Museums of Pittsburgh staff may administer the child’s epinephrine auto injector. If an epinephrine auto injector is administered, 911 and the parent/guardian of the camper will be notified immediately.
If the child is bringing an epinephrine auto injector to camp, the parent/guardian must complete a self-administration of medication policy and consent and the epinephrine auto injector policy and consent form, which can also be obtained from Program Registration.
Sunscreen and Insect Repellent
Sunscreen and insect repellent are encouraged for outdoor activities. Staff may not apply sunscreen or insect repellent for campers, so please be sure to apply in the morning before arrival. Campers may apply sunscreen and/or insect repellent to themselves.
Campers may bring electronic games, music players, cell phones, cameras, etc., but we strongly discourage their use during the camp day. If any personal items become a distraction, staff will confiscate personal property and return to parents/guardians at the end of the day. The museums are not responsible for lost items. Campers may prefer to leave these items at home.
Drop-off and Pick-up Procedures
Enter the museum parking lot at the intersection of Forbes Avenue and South Craig Street. Please take a ticket to enter the lot. You will be directed to park in a reserved parking area. Security will be available to assist you.
Parents/guardians will receive a parking pass allowing for up to one hour of free parking for camp drop-off and one hour for pick-up. Please note that beyond one hour, standard daily parking rates apply in full.
Parents/guardians must sign campers in and out every day. Campers ages 11–13 only may sign themselves in/out of camp if so indicated on the Carnegie Institute Programs Permission Form. Individuals other than a parent/guardian may pick up a camper only if they are listed on the Carnegie Institute Programs Permission Form.
Anyone picking up a camper will be asked to present ID.
Sign-in: 8:45–9:15 a.m.
Sign-out: 3 p.m.
Hi Fives! At Natural History
Sign-in: 8:45–9:15 a.m.
Sign-out: 3:30–4 p.m.
Hi Fives! At Art
Sign-in: 8:45–9:15 a.m.
Sign-out: 3 p.m.
Sign-in: 8:45–9:15 a.m.
Sign-out: 11:30 a.m.
Parents/guardians may not wait in their vehicles during sign-in or sign-out. Please park and walk with campers to the Courtyard Entrance at the rear of the museum. Carnegie Museum of Natural History camps enter through the Portal Entrance. Carnegie Museum of Art camps enter through the museum’s rear doors. There will be signs outside the building indicating where to enter the building. Upon entry, additional signage will direct you to the correct sign-in location. High school workshop locations may differ from summer camp locations. Please see high school workshop confirmation letter for high school workshop locations.
Late Pick-up Policy
Full-day campers who have not been picked up by 3:15 p.m. will be enrolled in post-camp. Parent/guardian will be charged the full weekly post-camp fee of $75 per child and may utilize post-camp care for the remainder of the week.
Post-camp is not available for children under age 6. Half-day and Hi-Fives! campers will be charged $20 for every 15 minutes late.
Program Registration will reach out as soon as possible to complete payment of all late pick-up fees or post-camp care fees. If payment is not received within 3 business days, you will receive an invoice with an additional $15 late fee.
You may call program registration at 412-622-3288 or e-mail email@example.com with questions or to submit payment. Please see the Carnegie Institutes Programs Permission Form for complete information about late fees and procedures.
Pre- and Post-Camp Care
Pre- and post-camp are available for children 6 years of age and older. Campers must be pre-registered. Registration is for the entire week—care is not available on a day-to-day basis. Campers must be picked up from post-camp by 6
p.m. or the late pick-up fee ($20 for every 15 minutes late) will be charged. Campers must be signed in and out of
pre-camp and post-camp each day. A light snack is provided in post-camp, but parents may also send extra snacks and drinks for registered campers.
Pre-camp: 7:30–9 a.m.
Post-camp: 3–6 p.m.
*Fees prorates 20% for the week of June 29-July 2
Accessibility: Features For All
Carnegie Museums of Art and Natural History welcomes all visitors. We work to assist visitors with disabilities in obtaining reasonable and appropriate accommodations, and in supporting equal access to services, programs, and activities.
To request accommodations for our programs, please email firstname.lastname@example.org, or call 412.622.3131.