Oakland Camp Procedures
Important Forms and Information
The Carnegie Institute Programs Permission Form is required for all campers. It will be emailed to you shortly before the start of summer camps at the same email you received your receipt.
- Campers must be the appropriate age on the date the selected camp begins
- Children who turn 6 after August 16, 2021, are too young for camps
Carnegie Museums of Pittsburgh are following all recommendations by the PA Department of Health and the Centers for Disease Control and Prevention. Campers will be expected to adhere to the public health guidance and Carnegie Museums of Pittsburgh procedures in place during the time of their camp and to the specific procedures outlined by the relevant camp team. Registering adults will receive e-mail communication in advance of each camp week outlining the specific precautions being taken to protect camper, staff, and community health.
Campers participate in indoor and outdoor activities. They should wear clothes that can get dirty and dress in layers for comfort in cool air conditioning or hot summer weather.
Closed shoes such as sneakers are required. For safety, campers are not allowed to wear flip flops, sandals, open-back shoes, or Crocs. Children without proper footwear will not participate in recess or in outdoor (and some indoor) activities. If a child arrives at camp with unsafe footwear, an adult must provide appropriate footwear before the camper will be permitted to participate fully in camp activities.
Camp provides a wonderful opportunity to create new friendships, explore lots of activities, and build a safe and positive community of peers. All campers are expected to follow basic rules of behavior, including respecting themselves, others, museum property, and camp materials. Each camp will review the rules with all campers at the start of the week. We will not tolerate disrespectful behavior, foul language, or violence of any sort. These behaviors include, but are not limited to, hitting, kicking, biting, sexual harassment, and/or possessing weapons or illegal substances. We reserve the right to ask campers to leave the program without a refund.
All children attending camp must bring a packed lunch and drink each day. Refrigeration and microwaves are not available. Campers are not permitted to use vending machines or make purchases at the café. Campers are encouraged to bring their own refillable water bottles marked with their names. Food and drink are not permitted in the galleries. Campers are not permitted to share food with other campers due to dietary/medical restrictions. You will be notified if camp activities involve food.
- Camps do not provide or permit snacks.
- Children enrolled in post-camp may bring snacks and drinks; light snacks will also be provided.
List your child’s food allergies on the Camp Permission Form provided in the confirmation packet. Our standard accommodation upon request is to provide allergen-free seating where tabletops are cleaned prior to each lunch seating. Campers are grouped so as not to isolate any children. If your camper has severe allergies that require further precautions, contact Program Registration to discuss your child’s needs and available support.
Staff may not dispense medications. If medication must be taken during camp, arrangements must be made for an adult to come and dispense medication. If an adult is unable to come and dispense medication, you must complete a Consent for Self-Administration of Medication form allowing your camper to carry and administer their own medication. Contact Program Registration at least one week in advance of camp.
Carnegie Museums of Pittsburgh staff and volunteers are not professional medical personnel. However, basic epinephrine auto injector administration training is offered for key staff. Children who must carry epinephrine are permitted to bring and use an epinephrine auto injector on themselves in the event of an emergency. If a child cannot administer the medication to him- or herself, appropriately trained Carnegie Museums of Pittsburgh staff may administer the child’s epinephrine auto injector, provided that the child’s parent/guardian has previously provided permission via the Epinephrine Autoinjector Policy and Consent Form. If an epinephrine auto injector is administered, 911 and the parent/guardian of the camper will be notified immediately.
If the child is bringing an epinephrine auto injector to camp, the parent/guardian must complete a Consent for Self-Administration of Medication form and the Epinephrine Auto Injector Policy and Consent Form, which can be obtained from Program Registration.
Sunscreen and Insect Repellent
Sunscreen and insect repellent are encouraged for outdoor activities. Staff may not apply sunscreen or insect repellent for campers, so please be sure to apply in the morning before arrival. Campers may apply sunscreen and/or insect repellent to themselves.
Campers may bring electronic games, music players, cell phones, cameras, etc., but we strongly discourage their use during the camp day. If any personal items become a distraction, staff will confiscate personal property and return to parents/guardians at the end of the day. The museums are not responsible for lost items. Campers may prefer to leave these items at home.
Drop-off and Pick-up Procedures
Enter the museum parking lot at the intersection of Forbes Avenue and South Craig Street. Please take a ticket to enter the lot. You will be directed to the designated drop-off or pick-up area. Visitor Services Staff will be available to assist you.
On the first day of camp, parents/guardians will receive a pass allowing for up to one hour of free parking for camp drop-off, and one hour for pick-up. Beyond one hour, standard parking rates apply in full.
Parents/guardians must sign campers in and out every day. Campers ages 11–13 only may sign themselves in/out of camp if indicated on the Camper Safety Information form. Individuals other than a parent/guardian may pick up a camper only if they are listed on the Camper Safety Information form.
Anyone picking up a camper will be asked to present ID.
Sign-in: 8:45–9:15 a.m.
Sign-out: 3 p.m.
Registering adults will receive e-mail communication in advance of each camp experience outlining what they should expect for sing-in/sign-out during their camp.
Late Pick-up Policy
Post-camp is available in Oakland. Campers in Oakland who have not been picked up by 3:15 p.m. will be considered enrolled in post-camp and may utilize post-camp care for the remainder of the week.
Parent/guardian will be charged the full weekly post-camp fee of $75 per child, payable to Program Registration the following business day.
Program Registration will reach out as soon as possible to complete payment of all late pick-up fees or post-camp care fees. If payment is not received within 3 business days, you will receive an invoice with an additional $15 late fee.
You may call program registration at 412-622-3288 or e-mail email@example.com with questions or to submit payment.
Pre- and Post-Camp Care
Pre- and post-camp are available for children 6 years of age and older. Campers must be pre-registered. Registration is for the entire week—care is not available on a day-to-day basis. Campers must be picked up from post-camp by 6 p.m. or the late pick-up fee ($20 for every 15 minutes late) will be charged. Campers must be signed in and out of pre-camp and post-camp each day. A light snack is provided in post-camp, but parents may also send extra snacks and drinks for registered campers.
Pre-camp: 7:30–9 a.m.
Post-camp: 3–6 p.m.
*Fees prorates 20% for the week of July6-July 9
Accessibility: Features For All
Carnegie Museums of Art and Natural History welcomes all visitors. We work to assist visitors with disabilities in obtaining reasonable and appropriate accommodations, and in supporting equal access to services, programs, and activities.
To request accommodations for our programs, please email firstname.lastname@example.org, or call 412.622.3131.